Registration

1. Registration and accreditation of Parties

The registration of representatives of Contracting Parties is subject to the receipt by the Secretariat of an official letter of nomination. The official letter of nomination shall be sent through diplomatic channels and must be received as soon as possible but no later than 31 October 2018. Earlier registration is encouraged, and is required for eligible delegations requesting financial support (see item 11 of the information note).

The letter, which must indicate the names, titles and contact details and, when possible, passport number, of delegates nominated to attend the meetings, should be sent to the attention of the Executive Secretary at the address below:

Ms. Cristiana Paşca Palmer
Executive Secretary
Secretariat of the Convention on Biological Diversity
World Trade Centre
413 St. Jacques Street, Suite 800
Montreal, Quebec H2Y 1N9
Canada
Fax: + 1-514-288-6588
E-mail: [email protected]

 

The nomination letter should clearly indicate the meeting that each delegate is officially designated to attend i.e. COP-14, CP-MOP-9 or NP-MOP-3, or all three meetings.

In accordance with rule 18 of the rules of procedure for meetings of the COP, which also applies, mutatis mutandis, to the COP-MOPs of the Cartagena and Nagoya Protocols, credentials of representatives of States Parties to the Convention and the Cartagena and Nagoya Protocols, as well as the names of alternate representatives and advisers, must be submitted to the Secretariat no later than twenty-four hours after the opening of the meetings in order to confirm that delegates have been duly appointed, authorized and empowered to represent their country at the meetings. Any later change in the composition of the delegation shall also be communicated to the Secretariat.

The credentials must be issued either by the Head of State or Government or by the Minister of Foreign Affairs or, in the case of a regional economic integration organization, by a competent authority of that organization. A credential should indicate the date and place where it was issued, be signed by the competent authority and indicate the title of the signatory. In the case of a person acting ad interim, as the Head of State or Government or as the Minister of Foreign Affairs, the title must indicate that the person is exercising such powers ad interim. In this respect, the Secretariat will accept the following formulations: Acting President, Acting Prime Minister, Acting Minister of Foreign Affairs, President ad interim, Prime Minister ad interim and Minister of Foreign Affairs ad interim.

Parties to the Convention that are also Parties to Cartagena Protocol and/or Nagoya Protocol may submit one set of credentials covering the participation of their representatives in COP-14 and/or CP-MOP-9 and/or NP-MOP-3.

Original credentials, duly signed as indicated above, and prepared in one of the six official languages of the United Nations (Arabic, Chinese, English, French, Russian or Spanish) should be sent by mail to the Secretariat or deposited during the UN Biodiversity Conference with the staff of the Secretariat at the Credentials Desk located at the registration area at the conference venue. If the credentials have been issued in another language, a courtesy translation in English would be appreciated to facilitate their examination. A list of valid credentials will be posted on the website of the Convention at https://www.cbd.int/conferences/2018 and https://www.cbd.int/doc/?meeting=COP-14. The Secretariat strongly recommends that Parties verify that their credentials have been listed on the website.

In accordance with rule 19 of the rules of procedure, the Bureau will examine the credentials and submit its report to the COP and the COP-MOPs.

States that are not Parties to the Convention or to any of the Protocols are not required to provide the credentials of their representatives.

Sample formats of credentials are provided in Annex A of the information note.

Questions regarding credentials should be directed to Mr. Worku Damena Yifru (see item 26 of the information note for contact details).

2. Observers

2.1. Observer States

Rule 6.1 of the rules of procedure applies to States not Party to the Convention that wish to be represented as observers in the meeting.

The registration of these representatives is subject to the receipt by the Secretariat of an official letter of nomination. The official letter of nomination must be received as soon as possible, but no later than 31 October 2018, and must indicate the names, titles and contact details of the delegates to the meeting. The letter should also clearly indicate the meeting or meetings that each nominee is designated to attend, i.e. COP-14, CP-MOP-9 or NP-MOP-3, or all three meetings.

The letter should be sent to the attention of the Executive Secretary at the address indicated in item 1 above.

2.2. Observers from the United Nations and its specialized agencies

Rule 6.1 of the rules of procedure also applies to the United Nations, its specialized agencies and the International Atomic Energy Agency.

The registration of representatives of the United Nations, its specialized agencies and the International Atomic Energy Agency, as observers in the meeting, is subject to the receipt by the Secretariat of an official letter of nomination. The official letter of nomination must be received as soon as possible, but no later than 31 October 2018, and must indicate the names, titles and contact details of the delegates to the meeting, and the meeting or meetings that each delegate is officially designated to attend.

The letter should be sent to the attention of the Executive Secretary at the address indicated in item 1 above.

Please note that, pursuant to rule 6.2 of the rules of procedure, these observers may participate in the meeting, without the right to vote, unless at least one third of the Parties present at the meeting object.

2.3. Bodies or agencies qualified in the fields of biodiversity conservation and sustainable use

Rule 7.1 of the rules of procedure applies to bodies or agencies qualified in the fields of biodiversity conservation and sustainable use wishing to be represented as observers in the meeting.

The registration of these representatives is subject to the receipt by the Secretariat of an official letter of nomination. The official letter of nomination must be received as soon as possible, but no later than 31 October 2018.

The letter, to be sent to the attention of the Executive Secretary, at the address indicated in item 1 above, must take the form of an official letter from the Chief Executive or Head of the organization, and must indicate the names, titles and contact details of the delegates to the meeting. The letter should also indicate the meeting or meetings that each nominee is officially designated to attend.

Please note that, pursuant to rule 7.2 of the rules of procedure, these observers may participate, without the right to vote, in the proceedings of any meeting in matters of direct concern to the body or agency they represent, unless at least one third of the Parties present at the meeting object.

 

ON-SITE REGISTRATION

Access to the venue of the meetings is subject to the presentation of a valid conference badge. Badges with photographs will be issued at the Registration Centre located in front of the main entrance upon the presentation of the Priority Pass, a valid passport or an identification card with a photograph along with a copy of the letter of nomination or credential referred to in item 1 above. Registration will commence on 12 November and continue until 29 November. The hours of registration will be between 8:00 a.m. and 6:00 p.m. daily. Registration will be extended to 7:00 p.m. from 12 to 17 November 2018.

For security reasons, the display of conference badges is mandatory at all times to gain access to the venue and meeting rooms. Any loss of a conference badge should be reported immediately to the staff at the registration counter.