SIDE EVENTS

The Secretariat invites side events for COP-14, CP-MOP-9 and NP-MOP-3 which further enrich the discussions on items on the agenda of these meetings. Requests should be made using the online side event submission system available on the website at www.cbd.int/side-events or on the meetings webpage. The deadline for receipt of requests is 15 September 2018. Requests received after the deadline will not be considered.

The new online system has many features. Participants are able to download their organization’s logo, partner logos, upload their side event flyer and add links and other relevant information.

Preference will be given to side events which are of direct relevance to the issues that will be discussed at COP-14, CP-MOP-9 and NP-MOP-3. For ease of reference, the agendas for the meetings are accessible at http://www.cbd.int/meetings/.

If the number of applications exceeds the number of available slots, the number of side event requests will be limited. Partners may be encouraged to co-organize events on a similar topic.

After the deadline, all requests will be processed, subject to availability of rooms. Meeting rooms will be assigned, to the extent possible, on the indicated dates and time slots. The Secretariat will limit the capacity for organizations to register side events. However, it should be noted that side events may be rescheduled in the interest of the official sessions of the meetings.

A list of all the accepted side-events will be posted within a few weeks afterwards and all organizers will be notified directly via email. The list will be posted at: www.cbd.int/side-events.

The focal point and coordinator for side events during the meetings is:

Ms. Lisa Pedicelli
Conference Services
Secretariat of the Convention on Biological Diversity
World Trade Centre
413 St. Jacques Street, Suite 800
Montreal, Quebec H2Y 1N9
Canada
Tel.: +1-514-287-7058
Fax: + 1-514-288-6588
E-mail: [email protected]

All side-event rooms are equipped with an LCD projector and a computer/laptop; other services such as interpreters, catering and any additional IT equipment required are the sole responsibility (cost and logistics) of the organizer of the side event. Contact information for service providers at the Sharm El Sheikh International Congress Center (SHICC) is provided below:

(a) Catering
The catering order menus and details are available in annex B of the information note. The UN Biodiversity Conference is observing “Meat Free Mondays”, therefore all orders on those days, 19 and 26 November, will be vegetarian only. More information can be found at the following link: www.meatfreemondays.com

(b) Interpretation equipment and interpreters
For interpretation equipment and hiring of interpreters on a commercial basis, please contact the following focal point:
Mr. Hany William
MULTILINGUA
Tel: +20 122 251 4808
E-mail: [email protected]

To assist the Secretariat with the publication of an online compendium of side events held during the meetings, side event organizers are requested to send Ms. Pedicelli a short abstract on the objective of the side event, as well as a summary of the side event, no later than 30 January 2019.

Side-event coverage offered on a commercial basis by IISD Reporting Services

IISD Reporting Services, through its ENB+ team is offering organizers of side-events the opportunity to hire IISD’s video coverage team to create and distribute videos of their events. The video package includes: one videographer and one video producer to attend your side event; production of a 4-6 minute, high-definition video at the end of the event, containing footage of the event, including speakers and discussions, as well as interviews with panel members and members of the audience, as appropriate; guaranteed inclusion of the side-event in the written version of IISD’s side events publication, ENB on the Side (ENBOTS); uploading of the completed video within 48 hours of the event conclusion; featuring the video of your event on the IISD RS website and IISD’s Facebook pages; hosting the video on two high-speed streaming servers (Vimeo and YouTube); distributing the video link to the IISDRS e-mail lists including Climate-L; providing a license to use the video for your own non-commercial purposes; and creating a prominent link to the coverage of this meeting from the IISD RS website homepage at: http://www.iisd.ca.

Please visit: http://enb.iisd.org/videos/biodiv/cbd-cop13-side-events/ – for examples of IISD videos from COP13 in Cancun.

For further information and to book a video, please contact Ms. Melanie Ashton at [email protected].