The fair will take place at the Sharm El Sheikh international Congress Center (SHICC), the COP 14 conference venue.

Access to the Venue

All Exhibitors need to be registered to attend the COP 14 Meetings, please ensure that all personnel and staff follow the procedures outlined under the Registration section (4) of the Information Note.

Application procedure

Participating governments, organizations and businesses wishing to book exhibition space are invited to submit their requests, no later than 14 September 2018 to:

Global Conference Management (GCM)
Mr. Mohamed Montaser for any other enquiries.
E-mail: [email protected]
Tel: +2011433444342

Please include the following Information in your email:

Name of Country / organization:
Main Contact person:
Telephone number:
Number of booth(s):
Summary of initiatives or exhibition:

Please note:
• Exhibitors are required to ensure staff presence in the booth(s) during hours of operation.
• Exhibitors must bear all costs related to decoration, door-to-door shipping, booth personnel, additional electrical work, additional rented equipment or furniture.

DAYS OF OPERATION               17 to 29 November 2018 (Closed 23-24 November)
HOURS OF OPERATION          Opening hours: 10:00-18:00

Exhibition Booth Specifications and information

Booths will be available from 17 to 29 November 2018

Booth Size Cost including taxes
3m x 3m US $4000.00
Exhibition Booth Specifications and
standard equipment in the basic booth fee:

General hall lighting & Air conditioning
Booth 3m x 3m includes:
Partition walls with panels (OCTANORM system).
Two Chairs, One Table 65cm x 65cm.
Two Spotlights, One waste bin.
One Fascia panel with exhibitor’s name.
One Power socket (220-V, 5/15 AMP).
Carpet floor covering.

Exhibition Booth Specifications

Selection and Confirmation procedures

Should the number of applications exceed the available space; a selection process will be undertaken in coordination with the CBD Secretariat. All applicants will be informed by e-mail of the selection outcome by 25 September 2018.


Selected exhibitors will be informed of payment procedure in the confirmation e-mail. The exhibitor registration will be considered officially approved upon receipt of this exhibition fee.
Please note: the exhibitor fee is not refundable.

More information on the Biodiversity Innovation and Solutions Fair can be found at: www.cbd.int/conferences/2018/parallel-meetings/innovation-fair



The Fair on experiences and best practices in Communication, Education and Public Awareness (CEPA Fair) is held in parallel to the UN Biodiversity Conference on the first floor of the Sharm El Sheikh International Congress Center (SHICC), from 18 to 29 November (excluding 23 and 24 November) 2018. This year’s themes are as follows:

Convention on Biological Diversity

  • Communicating implementation of the Strategic Plan for Biodiversity 2011-2020;
  • 25th anniversary of the entry into force of the CBD;
  • United Nations Decade on Biodiversity;
  • Projects and initiatives that support achievement of Aichi Biodiversity Target 1;
  • Communications projects that support transformational change.

Cartagena Protocol

  • Innovative ways of communicating to new audiences activities carried out since the Cartagena Protocol on Biosafety entered into force, as well as activities carried out in relation to the entry into force of its Supplementary Protocol on Liability and Redress.

Nagoya Protocol

  • Communicating ways through which access and benefit-sharing contributes to the achievement of the Sustainable Development Goals. The focus should be on new technologies that enable interactive communication.

The CEPA Fair includes two components: the CEPA Exhibition (kiosks) and the CEPA Side events (presentation and/or performance). More details are available in the CEPA Fair Guide at: www.cbd.int/cepa/fair/2018.

A number of display stations are available for the presentation of outreach materials such as posters, brochures, and/or digital media, etc. To ensure maximum flexibility in presentations and to take into account the different resource capabilities of exhibitors, it is possible to mount a display for some days of the UN Biodiversity Conference only. Exhibitions are mounted by participants. Exhibitors are responsible for all matters and costs relating to the shipping of their own materials, including all customs arrangements and provisions for any return shipments.

Parties, other governments and organizations are invited to submit proposals for exhibitions/short presentations related to the themes above. The proposal form is available at www.cbd.int/cepa/fair/2018. Please note that, due to restricted room capacity, only a limited number of participants can be offered the opportunity to showcase their work. The Secretariat reserves the right to select the participants.

The Secretariat invites Parties, other Governments and organizations, including those representing indigenous peoples and local communities, to express their interest in participating in the CEPA Fair, at their earliest convenience, but no later than 15 September 2018, by sending a message to [email protected]. Please include “CEPA Fair 2018” in the subject line.

More information on the CEPA Fair can be found at: www.cbd.int/cepa/fair/2018



The Rio Conventions Pavilion is a collaborative outreach activity led primarily by the secretariats of the Rio Conventions and the Global Environment Facility (GEF).

The Rio Conventions Pavilion contributes to enhancing awareness-raising, information-sharing and outreach in the framework of the Rio Conventions, the Biodiversity Liaison Group, and interagency task forces related to the 2030 Agenda for Sustainable Development (CBD COP Decision IX/16), and to strengthening the collaboration between the Rio Conventions (UN General Assembly Resolution 64/203 of 14 December 2009).

The Pavilion is a multifunctional space where side events clustered into thematic days provide partners with a platform to showcase what they have done to realize synergy between the agendas of sustainable development and the biodiversity, climate change and combating desertification/land degradation, and to demonstrate how they will contribute in the future to sustainable development.

Principles of the Pavilion

a. Highlighting and celebrating existing work by partners. The Pavilion has a strong focus on demonstrating the collaborative work of partners. Events that demonstrate collaboration either within thematic work, inter and intra sectorial work will be especially encouraged. The emphasis in presentations and events will be on showing lessons learned and holding dialogues / discussions on achieving greater synergies in the future.

b. Providing an opportunity for capacity-development. An added feature of the Pavilion will be the opportunity for organizations to hold workshops, brainstorming sessions and dialogues during the event. The workshops should seek to further elaborate on the key themes of the Pavilion, and results in concrete outputs. Workshops can be organized by coalitions of partners.

c. Creating new spaces for dialogue and communication. The Pavilion will include spaces that facilitate informal and dynamic dialogue.

Information on previous events held under the Rio Conventions Pavilion is available on the RCP website at www.riopavilion.org.

Parties and organizations will be invited to express their interest in providing input to the Rio Conventions Pavilion programme through a separate notification. Please direct any questions to Mr. David Ainsworth at [email protected] and include in the subject line “Rio Conventions Pavilion COP-14”.

More information on the Rio Conventions Pavilion can be found at: www.riopavilion.org/cbd-cop14-egypt


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